Smart Scheduling

Your Time. Organized.

Calendar brings smart scheduling to music professionals. Set availability, book meetings without the back-and-forth, and see everything in one unified view.

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About Calendar

Schedule Smarter.

Work Better.

Stop wasting time on scheduling logistics. Calendar handles the complexity—finding common availability, converting timezones, preventing conflicts—so you can focus on the meetings that matter, not the mechanics of booking them.

  • Set availability once, let others book instantly
  • Automatic timezone detection and conversion
  • Group scheduling with conflict prevention
  • Meeting agendas, notes, and action items
  • Unified view of all events across Hydrasound
  • Export to iCal for sync with any calendar app

"The music industry runs on relationships, and relationships run on meetings. We built Calendar to make every meeting easier to schedule and more productive."

— The Hydrasound Team

Timezone Smart

Automatic timezone detection and conversion. Everyone sees meeting times in their local timezone.

Conflict Prevention

Smart scheduling that checks availability and prevents double-booking automatically.

Unified Calendar

See everything in one place—meetings, performances, travel, tasks, and personal events.

Smart Reminders

Automated email reminders with agenda items. Never miss an important meeting.

24/7
Availability Setup
Auto
Timezone Detection
Group
Meeting Support
iCal
Export Ready

Feature Spotlight

Our Capabilities

Explore the powerful features that make Calendar the scheduling tool for music professionals.

Hydrasound
Setup
Once
Booking
Instant
Smart Scheduling

Book Without Back-and-Forth

Stop the endless email chains. Set your availability once, and let others book time that works for both of you. The system automatically finds common slots, handles timezone conversions, and prevents conflicts. One-on-one meetings take seconds. Group meetings coordinate everyone's calendars automatically.

Auto Slot Finding
Conflict Prevention
Group Coordination
Explore Feature

Everything You Need

Powerful features designed for music professionals who need efficient scheduling, productive meetings, and complete visibility into their time.

One-on-One & Group

Schedule simple 2-person meetings or coordinate complex group sessions with individual attendee tracking.

Availability Management

Set weekly availability by day and hour. Quick presets for 9-5 or custom schedules. Timezone-aware.

Virtual & In-Person

Support for Zoom, Google Meet, and other video links. Or add locations with Google Maps integration.

Agendas & Notes

Create meeting agendas with items, durations, and ordering. Take collaborative notes with timestamps.

Tasks & Follow-ups

Assign action items with priorities and due dates. Track completion and create follow-up meetings.

Event Integration

Schedule meetings at industry events. Link to performances, travel, and accommodation bookings.

Booking Rules

Set minimum notice periods, max advance booking, daily limits, and duration constraints.

Content Sharing

Share tracks and projects within meetings. Leave comments and discuss music in context.

iCal Export

Export your calendar to iCal format. Sync with Google Calendar, Apple Calendar, and Outlook.

Global Scheduling

Timezones Made Simple

Working with collaborators around the world? Calendar handles timezone complexity automatically. Every participant sees meeting times in their local timezone, and the system finds slots that work for everyone.

  • Auto-detect timezone from location
  • Display times in each participant's zone
  • Find overlapping availability across zones
  • No more timezone conversion errors
  • Google Maps timezone API integration
  • Works for both virtual and in-person meetings
Studio Session
3 participants • 3 timezones
Confirmed
Y
You
Los Angeles
10:00 AM
PST
P
Producer
London
6:00 PM
GMT
V
Vocalist
Tokyo
3:00 AM +1
JST
All times shown in each participant's local timezone

Built For Everyone

Whether you're an artist, manager, or label, Calendar adapts to your scheduling needs.

For Artists

Coordinate with your team, managers, and collaborators. Schedule studio sessions, press interviews, and business meetings.

  • Availability sharing
  • Timezone handling
  • Meeting reminders
  • iCal sync

For Managers

Manage artist schedules, book meetings with industry contacts, and keep everything organized in one calendar.

  • Group scheduling
  • Event integration
  • Task tracking
  • Multi-artist view

For Labels

Coordinate releases, schedule A&R meetings, and manage team calendars. Link meetings to projects and tracks.

  • Team calendars
  • Content sharing
  • Meeting notes
  • Follow-up tracking
FAQ

Frequently Asked Questions

Everything you need to know about Calendar. Can't find the answer you're looking for? Reach out to our support team.

Calendar is a smart scheduling tool built for music professionals. It combines meeting scheduling, availability management, and a unified calendar view that shows all your events—meetings, performances, travel, and more—in one place with automatic timezone handling.
Set your weekly availability by selecting which days and hours you're free. The system automatically finds common available times when scheduling with others, handles timezone conversions, and prevents double-booking. You can use quick presets for standard schedules or customize each day individually.
Yes, Calendar supports both one-on-one and group meetings. For group meetings, the system finds times when all participants are available, tracks individual responses (accepted, pending, rejected), and lets the host manage attendees throughout the process.
Every meeting and availability setting is timezone-aware. The system auto-detects timezones from locations using Google Maps, converts times for each participant, and displays meeting times in everyone's local timezone. No more timezone math.
Yes, you can add Zoom, Google Meet, or any video conferencing link to your meetings. For in-person meetings, add a location with full Google Maps integration including address, coordinates, and place details.
Control your schedule with minimum notice periods (e.g., 24 hours advance), maximum advance booking (e.g., 30 days out), daily meeting limits, and duration constraints. These rules prevent last-minute surprises and protect your time.
Yes, create structured agendas with items, descriptions, durations, and ordering. During meetings, take timestamped notes. After meetings, assign action items with priorities, due dates, and owners. Everything stays organized and trackable.
The unified calendar shows meetings, performances, sound checks, load-in/out times, travel arrangements, accommodation bookings, personal events, task due dates, and promo strategy deadlines—all from across Hydrasound, color-coded by type.
Yes, export your calendar to iCal (.ics) format and import it into Google Calendar, Apple Calendar, Outlook, or any calendar app that supports iCal. Keep your Hydrasound schedule synced everywhere you work.
Automated email reminders are sent before meetings (configurable, default 24 hours). Reminders include meeting details, participant info, location or video link, and the agenda if you've created one. You also get in-app notifications for meeting updates.
One connected suite

Your data flows with you across Hydrasound

These aren't separate apps. Your tracks, metadata, splits, contacts, and conversations stay connected—so every tool in the Hydrasound suite can work from the same source of truth.

Explore the full suite Create free account
Unified catalog
Store audio, stems, artwork, and metadata once—use them everywhere (Vault → Promo → Contracts → Finance).
Shared identity & teams
The same profile, organizations, and permissions follow you across every product.
Network effects
Connect + Social relationships enrich discovery, bookings, marketplace, and collaboration.
AI with context
Learnea can answer questions using your real projects, contracts, and tasks—without re-uploading anything.
Related products

Keep exploring Hydrasound

Use Calendar alongside Live, Connect, and Vault to keep projects and bookings moving.

Live

Live

Gig booking, venue tools, and live event management.

Daily

Vault

Secure music storage, catalog management, and split collaboration.

Learn

Learnea AI

AI assistant for music business insights, tasks, and catalog questions.

Network

Connect

Business directory for studios, labels, venues, and industry pros.

Network

Social

Industry network, messaging, posting, and notifications.

Business

Finance

Invoices, payments, budgets, and music business financial reporting.

Want the full list? Browse all features.

Ready to Take Control of Your Time?

Join music professionals who schedule smarter with Hydrasound Calendar.

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